Menu

Fixed Asset Officer

The Solomon Islands Ports Authority (SIPA) invites applications from suitably qualified and experienced applicants for the position of Fixed Asset Officer within its Finance Department.

Position Overview

Reporting to the Financial Accountant, the Fixed Asset Officer plays a key role in ensuring that SIPA’s property, plant and equipment are properly recorded, accounted for, safeguarded and reported. The Officer is responsible for implementing SIPA’s Fixed Asset Management Policy and Operating Procedures, and for preparing the forms, registers, journals, reconciliations and reports that support the Fixed Asset Register (FAR) and the general ledger. The role works closely with the Property Officer, Procurement Officer, technical departments and Heads of Department across all SIPA ports and locations.

Roles and Responsibilities

  • Maintain a complete and accurate Fixed Asset Register (FAR) and Mini Register covering all SIPA departments, ports and locations.
  • Assist in reviewing capital expenditure business cases from an accounting perspective, including determining whether a project code is required.
  • Create and communicate project codes before capital projects commence, and monitor capital work-in-progress (CWIP) monthly through the Project / CWIP Status Schedule.
  • Prepare capitalisation forms for assets brought into use during the prior month, covering cost build-up, asset class, components, useful life and tag number, and present them at the monthly capitalisation review meeting.
  • Assess subsequent expenditure on existing assets and determine the appropriate treatment as capital or operating expenditure.
  • Process monthly depreciation and support the year-end review of useful lives, residual values and depreciation methods.
  • Record controlled non-capitalised items in the Mini Register and ensure custody records are kept up to date.
  • Update the FAR for asset transfers, changes in custodian and employee exit clearances.
  • Prepare the monthly FAR to General Ledger reconciliation after month-end and resolve reconciling items promptly.
  • Coordinate and support the annual physical verification of FAR and Mini Register assets, and update the registers for results and exceptions.
  • Prepare impairment assessments at each reporting date and support the held-for-sale review.
  • Support periodic asset revaluations and transfers to and from investment property, including the related records and reconciliations.
  • Record asset disposals, losses, thefts and write-offs in the FAR and general ledger.
  • Prepare fixed asset journals, with full supporting documentation, for independent review and approval before posting.
  • Prepare year-end fixed asset schedules, supporting working papers and financial statement disclosures.
  • Maintain complete fixed asset records and prepare monthly and quarterly fixed asset reports for management.
  • Must be willing to perform any other duties as required and delegated by the Head of Department from time to time.

Qualifications and Experience

  • Degree in Accounting from a recognised university or institution.
  • A minimum of five (5) years’ experience in fixed asset accounting.
  • Experience working in large organisation and operation.
  • Sound working knowledge of International Financial Reporting Standards (IFRS), particularly IAS 16 Property, Plant and Equipment, IAS 36 Impairment of Assets and IAS 40 Investment Property.
  • Experience using an accounting or ERP system, example, Pronto, SAP.
  • Experience in liaising with external auditors and key stakeholders.

 

Knowledge, Skills and Abilities

  • Strong attention to detail and a high level of accuracy.
  • Well-developed analytical and reconciliation skills.
  • Excellent written and verbal communication and interpersonal skills.
  • Strong organizational skills and the ability to meet monthly reporting deadlines.
  • High level of integrity and the ability to handle confidential information.
  • Advanced excel skills and practical applications.

Interested applicants who meet the above requirements are invited to submit a cover letter, a detailed curriculum vitae (CV), certified copies of academic qualifications and the names and contact details of at least two (2) professional referees, addressed to:

Human Resource Manager
Solomon Islands Ports Authority
P.O. Box 307, Honiara.

Closing date for applications: 30th October 2026

Applications may be hand delivered to the SIPA Human Resources Office or sent by email to: jobs@sipa.com.sb