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Procurement Coordinator

The Solomon Islands Ports Authority (SIPA) invites applications from suitably qualified and experienced applicants for the position of Procurement Coordinator within its Finance Department.

Position Overview

Reporting to the Financial Accountant, the Procurement Coordinator is a senior role responsible for the oversight and successful implementation of SIPA’s Procurement Policy and Procurement Procedures across the Authority. The Coordinator ensures that all purchases of goods, services and works are carried out in an open, fair and transparent manner, achieve value for money and comply with SIPA’s procurement thresholds and Delegation of Authority. The role directly supervises few officers and works closely with Heads of Department, procuring departments, the Tender Evaluation Committee, the Management Tender Committee, and the Legal Officer.

Roles and Responsibilities

  • Oversee the day-to-day implementation of SIPA’s Procurement Policy and Procurement Procedures across all departments, ports and locations, ensuring compliance with procurement thresholds and the Delegation of Authority.
  • Directly supervise, guide and support Procurement Officers, including allocating and reviewing work, setting performance goals and providing on-the-job training.
  • Coordinate the preparation of departmental Annual Procurement Plans (APP) each year, consolidate them into the organisation-wide APP for review, and support the quarterly APP updates.
  • Review purchase requisitions, quotations (RFQ) and purchase orders to confirm budget availability, the required number of quotes, correct approvals and that suppliers are not on the sanctions list.
  • Manage the end-to-end Request for Tender (RFT) and Expression of Interest (EOI) processes, including Terms of Reference, tender advertisements, tender addenda, tender opening and maintenance of the Tender Register.
  • Coordinate and provide secretariat support to the Tender Evaluation Committee (TEC) and Management Tender Committee (MTC), including the Tender Evaluation Plan and the Tender Evaluation Recommendation Report (TERR).
  • Ensure conflict of interest declarations are completed by all persons involved in procurement and evaluation, and refer any issues to the Legal Officer for assessment.
  • Issue letters of award and notifications to unsuccessful tenderers, and support contract initiation, variations, closeout and renewals.
  • Manage the Panel of Preferred Suppliers, including the annual EOI process, supplier onboarding and periodic review of the panel.
  • Monitor supplier performance against agreed Key Performance Indicators (KPIs), hold supplier review meetings, and maintain the supplier sanctions list.
  • Complete procurement compliance checklists, maintain the register of policy breaches and report any breaches to the Financial Accountant promptly.
  • Maintain complete and secure procurement records, including tender files, contracts, approvals and correspondence, to support transparency and accountability.
  • Prepare monthly and quarterly procurement reports for management covering procurement activity, compliance, savings and supplier performance.
  • Support internal and external audits by providing procurement records and following up on audit findings related to procurement.
  • Identify improvements to procurement processes, templates and controls, support the two-yearly review of the Procurement Policy and Procedures, and deliver procurement awareness training to staff.
  • Promote ethical, sustainable and socially responsible procurement in line with SIPA’s procurement principles.
  • Must be willing to perform any other duties as required and delegated by the Head of Department from time to time.

 

Qualifications and Experience

  • A Bachelor’s Degree in Accounting, Procurement, Supply Chain Management or a related field from a recognised university or institution.
  • A minimum of five (5) years’ work experience in procurement or a related field.
  • Experience working in procurement within a large organisation and operation.
  • Proven experience supervising and developing staff.
  • Sound working knowledge of procurement practices, including quotations, tendering, tender evaluation, contract management and supplier management.
  • Experience using an accounting or ERP system, example, Pronto, SAP.
  • Experience in liaising with suppliers, management, auditors and key stakeholders.

 

Knowledge, Skills and Abilities

  • Honest and trustworthy, with a high level of integrity and the ability to handle confidential information.
  • Reliable, with strong attention to detail and a high level of accuracy.
  • Excellent written and verbal communication skills, with the ability to communicate professionally and respond promptly to supplier and management queries.
  • Proactive, with the ability to take initiative and follow tasks through to completion.
  • Strong leadership and supervisory skills, and the ability to work effectively with other departments.
  • Strong organisational, analytical and negotiation skills, and the ability to meet deadlines.

Interested applicants who meet the above requirements are invited to submit a cover letter, a detailed curriculum vitae (CV), certified copies of academic qualifications and the names and contact details of at least two (2) professional referees, addressed to:

Human Resource Manager
Solomon Islands Ports Authority
P.O. Box 307, Honiara.

Closing date for applications: 30th October 2026

Applications may be hand delivered to the SIPA Human Resources Office or sent by email to: jobs@sipa.com.sb